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Senior Accounts Payable Specialist


Department Description: The Department of Anesthesia, Critical Care and Pain Medicine provides leading-edge anesthesia services in operating rooms, intensive care units, labor and delivery, and non-operating room procedural areas (including gastrointestinal endoscopy, and electrophysiology). Our Physicians and CRNAs work in academic and community Hospitals and other specialized locations.

Job Location: Boston, MA

Req ID: 36132BR


Job Summary: The Senior Accounts Payable (AP) Specialist performs a variety of administrative tasks related to the accounts payable function in an accurate, efficient and effective manner. Activities include: utilization of our ERP system as well as multiple interfacing systems to process invoices, credits, reimbursement entries, reconcile statements, and act as vendor and colleague liaison in accordance with assignments.

Department Specific Job Responsibilities:
  1. Process and submit Accounts Payable invoices by validating vendor address and invoice amounts.
  2. Process Physician and CRNA reimbursements and maintain reimbursement database.
  3. Back-up bi-monthly Work Day payroll.
  4. Complete new vendors and employee reimbursements paperwork
  5. Ensure new faculty are entered into reimbursement database
Essential Responsibilities:
  1. Maintains complete and orderly control of all incoming and outgoing documents (e.g., invoices, credits, statements) and communications (e.g. US mail, emails, meetings, voicemails) related to assignments.
  2. Processes incoming accounts payable payment requests for designated responsibilities in an accurate, efficient and timely manner meeting daily system entry goals. Daily system entry reconciliation is essential.
  3. Addresses invoicing problem and follows though to resolution. Problem resolution requires clear/concise communications with various hospital employees (e.g. end users, purchasing personnel) in a professional manner.
  4. Serves as the primary contact for timely follow-up on vendor inquiries. Reviews vendor statements and takes action to resolve past due invoices utilizing our ERP queries on payments, scheduled payments, and discrepancies in conjunction with Excel spreadsheets. Provides vendor responses for statement reconciliation.
  5. Processes credits, refunds and returned payments determining proper accounts to be credited and further action to be taken in accordance with AP and hospital policies and procedures.
  6. Participates in departmental meetings to review problem transactions and delinquencies.
  7. Mentors, trains, and communicates with junior staff best practices.
Required Qualifications:
  1. High School diploma or GED required.
  2. 1-3 years related work experience required.
  3. Dependable and Reliable. Professional, clear, and concise communicator.
  4. Strong time management, attention to detail, and ability to multitask.
  5. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
  1. Experience with large ERP systems preferred.
Competencies:
  1. Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
  2. Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
  3. Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
  4. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
  5. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
  6. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
  7. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
  8. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

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