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Medical Physics Manager, Radiation Treatment Planning


Department Description: The Radiation Oncology Department at Beth Israel Deaconess Medical Center is a major teaching hospital of Harvard Medical School.
Departmental equipment includes 3 Varian Truebeams, Cyberknife M6, new Canon CT-sim, BrachyVision TPS with a GammaMed iX afterloader for HDR, VariSeed TPS for LDR, IBA Blue Phantom 2, IC Profiler, DailyQA3, ArcCheck, and Portal Dosimetry.

Job Location: Boston, Massachusetts

Req ID: 45956BR


Job Summary: The Medical Physicist; Manager, Radiation Treatment Planning position reports directly to the Director of Physics and in matrix to the Medical Director of Radiation Oncology. This position is responsible for overseeing the clinical physics activities related to dosimetry/treatment planning which includes supervision of work flow within the dosimetry staff, physics activities on the CT simulator, and QI activities as appropriate to scope of responsibility (below).

Essential Responsibilities:
  1. Oversees the activities of Radiation Treatment Planning services for external beam irradiation. Supervises the Dosimetrists, promotes best practice to ensure the optimal design/implementation of treatment plans for patients receiving radiation treatments.
  2. Supervises treatment planning activities and plan assignment. Checks treatment plans, including external beam and brachytherapy. Collaborates with clinical Physics staff to coordinate treatment plan checks and other treatment planning associated clinical duties as described by professional societies for best clinical practice.
  3. With the RTT manager, coordinates the flow of patient plans from the CT simulator to the treatment units. Creates and implements a CT simulation caseload assignment and distribution system for the dosimetrists and staff physicists. Oversees implementation of cross training and facilitates continuing education programs.
  4. Works with the administrative staff to make sure that the equipment and supplies required by the dosimetry section are current and available. Partners with the management team on the department's budget. Collaborates with the departmental leadership to review and edit relevant billing codes/procedures and disseminate that information to the treatment planning staff.
  5. Collaborates with clinical Physics staff for required Quality Assurance for patient treatments.Coordinates ongoing quality improvement initiatives in the dosimetry/treatment planning group. Attends general chart rounds and the monthly quality improvement (QI) committee meeting. As needed, provides dosimetry staff to support RTTs on the LINACs in patient treatment plan implementation and/or set-up.
  6. Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: More than 7 Indirect Reports: None

  7. Assists in planning, monitoring and/or managing budget in functional area of department.

Required Qualifications:
  1. Master's degree in Physics, Medical Physics, or related science or engineering field required.
  2. Certification in Therapeutic Medical Physics from the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), or Canadian College of Physicists in Medicine (CCPM) and participation in the ABR MOC program
  3. 3-5 years related work experience required and 0-1 years supervisory/management experience required
  4. Experience in 3-D, IMRT/VMAT, stereotactic, and brachytherapy treatment planning concepts.
  5. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Preferred Qualifications:
  1. Formal Management training and 2-3 years of management experience.
  2. Experience in Aria/Eclipse, MOSAIQ, Pinnacle, Velocity, and Brachyvision platforms.
Competencies:
  1. Decision Making: Ability to make decisions with significant, broad implications for the management and operations of a major department or multiple departments. Participates in decisions on overall strategy and direction of the organization.
  2. Problem Solving: Ability to address problems that are broad, complex and abstract, often involving Medical Center-wide issues and requiring substantial creativity, resourcefulness, staff engagement, Lean diagnostic techniques, negotiation and diplomacy to develop solutions.
  3. Independence of Action: Ability to set direction and vision for major departments or multiple departments. Establishes priorities, develops policies and allocates resources.
  4. Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
  5. Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
  6. Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.
  7. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
  8. Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
EOE Statement

BIDMC is EOE M/F/VET/DISABILITY/GENDER IDENTITY/SEXUAL ORIENTATION

Vaccines

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. BILH requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

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