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Program Adminstrator, Research

Department Description: The Beth Israel Deaconess Medical Center Cardiovascular Medicine Division is committed to providing high-quality care to our patients, promoting the educational mission of academic medicine and advancing state-of-the-art research in cardiovascular medicine.

The Division, which is an integral part of BIDMC’s Cardio Vascular Institute, includes some of the most highly-regarded cardiovascular experts in the world, and it is their exemplary patient care, teaching and research combined with the support of dedicated clinical and administrative staff that make possible the Division's many accomplishments. The physician-scientists and researchers in the Division of Cardiovascular Medicine are national leaders in basic and translational research in cardiovascular disease.

The Research Program Administrator will be responsible for planning and organizing program events including publicity, agenda, invitations, speakers, presentation materials, and scheduling travel arrangements. Other general duties include calendar management, oversight and tracking division costs as well as PI and Physician expenses, submitting reimbursements, ordering office supplies, assisting with grant applications, amongst other general support tasks. The ideal candidate must express superior organization skills and exceptional time management skills, as well as the ability to communicate effectively with research faculty, including visiting professors. Interested candidates should include a cover letter in their application.

Job Location: Boston, MA

Req ID: 36415BR

Job Summary: Oversees and coordinates the administrative functions that support a research program.

Essential Responsibilities:
  1. Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
  2. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
  3. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
  4. Monitor the program budget and accounts. Authorize, monitor and report all expense items.
  5. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.
Required Qualifications:
  1. Bachelor's degree required in Life Sciences. Master's degree preferred.
  2. 1-3 years related work experience required.
  3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
  1. Previous experience in the research environment, preferably in academic or healthcare settting.
  2. Previous experience with grant submission process.
  1. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
  2. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
  3. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
  4. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
  5. Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

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