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Materials Management Analyst


Department Description: The Materials Operations group delivers all needed supplies internally to the medical center. We are comprised of 50 employees covering 24/7/365, servicing 4 receiving docks, over 100 delivery points and 2000 pieces of medical equipment. The department is fast paced and interactive in support of a world class academic medical center.

Job Location: Boston, MA

Req ID: 35282BR


Job Summary: Under the direction of the Manager Supply Chain Inventory and Sourcing, the Analyst Supply Chain Inventory and Sourcing is responsible for analyzing, optimizing and improving Inventory functions at a multi-facility Hospital. This position includes physical inventory of supply, leveraging data analytics to improve inventory fill rates from onsite inventories as well as low unit of measure prime vendors.

Essential Responsibilities:
  1. Manages day to day analytics and inventory movement between multiple business units supporting over 200 individual par locations.
  2. Analyze requirements for new products. Identifies opportunity for savings by analyzing existing inventory purchasing and usage.
  3. Proactively forecasts product usage working with clinical end users and vendors to ensure product availability. Understands how and why products are used and in what settings clinically
  4. Works with vendors procuring products as necessary to support daily operations.
  5. Provides continual education and training of the supply system utilizing EDI/GHX, and MMIS systems
  6. Ensures BIDMC core values are practiced throughout operations.
  7. Completes ad hoc tasks and projects as assigned.
  8. Understands and complies with Joint Commission, DPH, and other regulators.
Required Qualifications:
  1. Associate's degree required. Bachelor's degree preferred.
  2. 3-5 years related work experience required.
  3. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Preferred Qualifications:
  1. Certified Materials & Resource Professional (CMRP)
  2. PeopleSoft, WMS experience
Competencies:
  1. Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
  2. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
  3. Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
  4. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
  5. Oral Communications: Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions.
  6. Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.
  7. Team Work: Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
  8. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

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