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Contract Associate, OSP


Department Description: The Office of Sponsored Programs (OSP) provides support to the central office research administration. The Contract Associate, OSP reviews and negotiates contract terms and conditions, develops and maintains standard agreement templates and updates standard operation procedures as needed and provides additional support to Research Team Directors and Research Administrators as needed.

Job Location: Boston, MA

Req ID: 32430BR


Job Summary: Reporting to the Manager, Office of Sponsored Programs (OSP), provides support to the central office research administration activities. Reviews and negotiates contract terms and conditions, develops and maintains standard agreement templates and updates standard operation procedures as needed. Works closely with the Office of General Council (OGC) to resolve any issues that may arise relating to contracts sponsored by the Federal Government, Foundations or other Non-profit entities. May help submit required information on a monthly basis to the Federal Funding Accountability and Transparency Act (FFATA) database. Provides additional support to Research Team Directors and Research Administrators as needed. May help monitor central e-mail box.

Essential Responsibilities:
  1. Reviews and negotiates all contract agreement terms and conditions for adherence to BIDMC, Federal and Sponsor policies.
  2. Prepares agreement drafts, negotiates, executes and distributes fully executed agreements. Enters agreement status data into tracking system. Works with other Research & Academic Affairs divisions as a resource for input and information as needed
  3. May enter required research and financial information on a monthly basis into the Federal Funding
    Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants.
  4. Works with Manager of OSP and OGC attorneys to ensure contract language and other documents are
    current and conform to all applicable requirements (BIDMC policies, Sponsor Agency guidelines and
    collaborating institutions).
  5. May assist the Manager of OSP in working on projects.
  6. Reviews and negotiates all contract agreement terms and conditions for adherence to BIDMC, Federal and Sponsor policies.
  7. Prepares agreement drafts and distributes fully executed agreements. Enters agreement status data into
    tracking system. Works with other Research & Academic Affairs divisions as a resource for input and
    information as needed.
    .
  8. Enters required research and financial information on a monthly basis into the Federal Funding
    Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants.
  9. Works with Manager of OSP and OCBC attorneys to ensure contract language and other documents are
    current and conform to all applicable requirements (BIDMC policies, Sponsor Agency guidelines and
    collaborating institutions).
    .
Required Qualifications:
  1. Bachelor's degree required.
  2. 1-3 years related work experience required.
  3. Experience could include 1 to 2 years of direct research administration duties which include pre-award and
    post-award management of grants and contracts.
  4. Ability to work with a varied caseload with minimal supervision, exercising strong judgment and applying the appropriate legal principles and Medical Center policies and practices to specific legal issues. Must also possess the ability to work as a member of an interdisciplinary team.
  5. Strong organization and time management skills with ability to multi-task while remaining detail-oriented in a highly time sensitive environment. Outstanding verbal and written skills proven in either a legal, University or academic medical center setting are required.
  6. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Preferred Qualifications:
  1. Knowledge of contract law, sponsored research and experience in negotiating and reviewing contract and/or subcontract awards is preferred. Knowledge of higher education law and experience in the practice of law within a college or a university or academic medical center related setting preferred.
Competencies:
  1. Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
  2. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
  3. Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
  4. Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
  5. Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
  6. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
  7. Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
  8. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

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